Agency File Naming Conventions
Job#_Description_Version#
Job#_Description_Version#_F
Ex: 4591_S&G-SpendOneGet10-Holiday-Postcard-Eng_V3
Include as much detail in the description as possible to ensure you are working on the correct file (especially when there are several different assets per job)
Revisions
Continue adding to the version number for rounds of revisions, do not include “F” until the asset is then again final and ready to send to the client.
SYF Process for Harmony & Workfront Files
- Use agency file name convention for all working files (above)
- Make sure to include the job number on all files
- Once job is complete, add “F” for final
- Client to provide reference numbers or COMM Codes for Workfront or Harmony file names
- Create a sub-folder titled ‘Workfront Files’ or ‘Harmony Files’ and duplicate the final files with the Harmony or Workfront file name structure provided by the AE.
Workfront
COMMCode_RCJob#_Description_Version#
Ex: SCCPOTHDM14P1IET102A_RC4591_SnG-S1G10_DM-ENG-Holiday_v2
Harmony
When we send files to Shop do the coding on our end/ test inside RCCO Harmony sandbox, we use these file naming convention so that image assets get pulled properly in the system:
Segment
| Element: | COMM Code | Month (1st 3 letters) | Workfront Project Reference Number | Client Code | Campaign Description |
| Example: | AAAAA | JAN | 1234567 | MULTI | EMOB |
Sample segment name: AAAAA_JAN_1234567_MULTI_EMOB
Content Block
| Element | Month (1st 3 letters) | Workfront Project Reference Number | Client Code | Campaign Description | “CB” | COMM Code |
| Example: | JAN | 1234567 | MULTI | EMOB | CB | AAAAA |
| Example: | JAN | 1234567 | MULTI | EMOB | CB | BBBBB |
Sample content block names: JAN_1234567_MULTI_EMOB_CB_AAAAA, JAN_1234567_MULTI_EMOB_CB_BBBBB
Campaign
| Element: | Month (1st 3 letters) | Workfront Project Reference Number | Client Code | Campaign Description |
| Example: | JAN | 1234567 | MULTI | EMOB |
Harmony Business Unit (BU) & Client Codes – Retail Card, Consumer Banking, and CareCredit
| Parent BU: Retail Card | BU Code | Client Code |
| Amazon | RCAMAZ | AMZ |
| American Eagle | RCAMEG | AE |
| Automation | RCAUTO | Varies |
| At Home | RCATHO | ATHM |
| Belk | RCBELK | BLK |
| BP | RCBP | BP |
| Cathay Pacific | RCCYPC | CTHPAC |
| Chevron | RCCHVN | CHV |
| CITGO | RCCTGO | CIT |
| DSG | RCDSG | DSG |
| Ebates (Rakuten) | RCEBAT | RAK |
| EBPP | RCEBPP | EBPP |
| EVINE (ShopHQ) | RCEVNE | SHOPHQ |
| Fareportal | RCFPTL | FP |
| Gap | RCGAP | GAP |
| RCGOGL | GGL | |
| HSN Card Services | RCHSN | HSN |
| JCP | RCJCP | JCP |
| Lowes | RCLOWE | LOW |
| Marvel | RCMARV | MVL |
| Men’s Wearhouse | RCMNWH | MWH |
| Mills Fleet | RCMFLT | MFF |
| Multi-Client | RCMULT | Usually MULTI |
| Nissan/Infiniti | RCNSAN | NIS |
| Norwegian Air | RCNWGA | NWA |
| P66 | RCP66 | P66 |
| PayPal Credit | RCPPCD | PPC |
| QVC | RCQVC | QVC |
| Sam’s Club | RCSAMC | Usually SAMCON |
| Steinmart | RCSTMT | STM |
| Synchrony Mastercard | RCSFMC | SYFMC |
| TJX | RCTJX | TJX |
| Zulily | RCZLLY | ZUL |
| Parent BU: Care Credit (Client Code: CC) | |
| Acquisition | CCACQI |
| Automation | CCAUTO |
| Dual Card | CCDCRD |
| PLCC | CCPLCC |
| Parent BU: Consumer Banking (Client Code: CB) | |
| Automation | CBAUTO |
| Consumer Banking | CBCNSB |